telework resources

Posted at November 7, 2020

Encourage Groups Chats: Technology platforms such as Microsoft Teams and Skype allow team members to participate in conversations virtually via chats. Managers should articulate clear procedures regarding check-in times and hours of availability. The Society for Human Resources Management (SHRM) prepared a list of teleworking best practices that includes: Team Meetings: Schedule team meetings several times a week. Washington, DC Area Dismissal and Closure Procedures, Literature Reviews and Best Practices for Agencies. Find Agency Coordinators Whether you want to telework, are currently teleworking, or are managing teleworkers—if you have questions about telework, your best resource is your agency Telework Coordinators and Telework Managing Officer. You can even keep your daily coffee run, simply plan to call or video chat with a cup in hand at the time your crew would normally walk to your favorite espresso cart. Teleworking is easiest to implement for jobs or tasks that require reading, writing, research, working with data, working on the computer and talking on the phone. Determine which platform(s) you will use to communicate as a team. Offer multiple check-in opportunities for your team together and individually. Which jobs are not as well suited for teleworking? Ask each team member to describe complete activities and any challenges faced. Desktop productivity solutions enable staff to desk-share and telework to increase efficiency and job satisfaction, as well as enabling institutions to control costs by maximising space, equipment and resources. What routine responsibilities/tasks require regular communication and collaboration with others? Clarify expectations for online availability and confirm everyone has access to the technology tool(s) and support resources. Read Mayor Bowser’s Presentation on DC’s COVID-19 Situational Update: November 5. Some jobs that may not seem appropriate at first may be modified so that employees can telework. In general, regular office hours are worked and deviations from that schedule require supervisor approval. Be aware of confidential/sensitive data you may be accessing, and don’t download that type of data to personal devices. More telework information is available on the coronavirus FAQ … Your employees will be eager for connection and information while teleworking and the structure will help everyone create a positive routine. Dressing casually is definitely a perk of working at home but getting “ready for work” is a daily ritual that many teleworkers swear by. Attempts to compromise DOD's network and users spiked practically as soon as the Defense Department directed personnel to use maximum telework in March. These resources will be located under the Featured Content section on the home page in SkillPort,  in a folder titled DC Government Business Continuity Plan. Be aware that participants may be able to see the background behind you on video calls/meetings. Instead of focusing on how many hours your employees are working, re-emphasize a focus on measuring results and reaching objectives—regardless of work arrangement. Well, with these resources, you can do just that. Review the alternate work and telework-related policies. The tools address many questions about policy, procedures, equipment, health and safety, and resilience. OPM is pleased to share The Department of State’s Authority Regarding Domestic Employees Teleworking Overseas. In past positions, Williams covered health care, politics and crime for various publications, including The Seattle Times. COVID-19 Telework Resources The Centers for Disease Control and Prevention (CDC) reports that teleworking is one of the most effective ways employers can help reduce the spread of COVID-19. Will they be postponed or canceled, or will they take place using technology? With many teams quickly moving to teleworking, departments may want to consider the following suggestions: Designate a telework task force. Telework 101 - resources, information and best practices on the VITA service portal for COV employees. Working online can be isolating without regular contact with supervisors and colleagues. More telework information is available on the coronavirus FAQ page. The new Telework Toolkit combines resources developed by departments across UCSF in a usable, easy-to-navigate format so employees and managers can find everything they need in one place. This article first appeared on FCW, a Defense Systems partner site. You should feel confident about calling or messaging an employee who is teleworking anytime you would walk to their office or call them if they were working on site. Remember, they are working, not vacationing at home. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Institutional Opportunity & Access, IOA@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). The Long-Distance Leader: Rules for Remarkable Remote Leadership (Audiobook), Making a Success of Managing and Working Remotely (Audiobook), The Leadership Mind Switch: Rethinking How We Lead in the New World of Work (Audiobook), Mindfulness: Be Mindful. Add timeframes and deadlines to tasks- this helps provide clear expectations and accountability. Please start with these general HR resources: to share notes in one place- it is important to document everything. Remember that you are learning through this process, too. It is becoming common practice for group projects to involve staff members working in disparate locations. According to the US General Services Administration, these are the “Basics” of managing teleworkers: Facilitate a teleworking protocol meeting with your team: Host a conversation to identify your team norms and protocols to reach a consensus on what “teleworking as a team” means for you. To find your Telework Coordinator, search OPM’s, Telework Managing Officers & Coordinators, Virtual Telework Fundamentals Training Courses, Telework and Performance Management Webcast Trainings, Telework Fundamentals – Employee Training SCORM package, Telework Fundamentals – Manager Training SCORM package, 2019 Status of Telework in the Federal Government Report Released. "We're working to bake that into an enduring solution in the run up to June 2021 when we hand the baton off [from] CVR," Sherman said. If you have individualized concerns, we ask that you contact your agency’s telework coordinator. Make the necessary preparations for teleworking: Set daily goals, track them and share your progress. Resources for Managing Teleworkers. var cur = 1996; var year = new Date(); if(cur == year.getFullYear()) year = year.getFullYear(); else year = cur + '-' + year.getFullYear(); document.write(year); Below are course titles available in Skillport for Staff. According to Gallup’s 2017 The State of the American Workplace Report, 43% of employees work remotely in some capacity. Be transparent: Use shared calendars, instant messenger, Teams meetings as tools to ensure team members are apprised of each other’s work status. This resource will help you and your team navigate potential telework scenarios by providing guidance for supervisors, employees and departments to help set up and manage remote work arrangements. Knowledge Worker Productivity: Challenges, issues, solutions [PDF - 473 KB], Mobile Worker Toolkit: A notional guide [PDF - 2 MB], Team Protocols for Open Workspace: GSA’s 7 Steps [PDF - 685 KB], 10 Tips to Telework as a Team Sport [PDF - 604 KB]. Financial Aid | Loans | Beak 'em Bucks, Libraries | Teleworking sometimes get confused with flex work. Hours & locations | View the Guidance. Jobs that require in-person contact/customer service or that rely on specific equipment or supplies at the work site are difficult to transition to telework arrangements. Global Coworking Unconference Conference (GCUC), How to Maintain Boundaries Between Work and Home When You Telecommute, 5 Ways to Get Your People-Fix as a Freelancer or Telecommuter, How a Flexible Job Can Improve Your Mental Health, and 9 Great Jobs Hiring Now, 23 Happiest Companies Hiring Remote Workers, 18 Health, Wellness, and Fitness Tips for Those Who Work Flexibly, 6 Must-Have Skills for Remote Job Seekers, What Makes You a Good or Bad Remote Coworker, Those Who Choose Flexwork Are Happier: Report, Why Employers Don’t Always Respond After Job Interviews, 13 Companies Hiring for Seasonal Jobs That You Can Do From Home, Job Categories for Remote, Part-Time, Freelance, and Flexible Jobs, New Remote Work From Home and Flexible Jobs, Find Remote Work From Home and Flexible Jobs By Location. A .gov website belongs to an official government organization in the United States. Telework Fundamentals for Employees and Telework Fundamentals for Managers are now available on Telework.gov. You can refine your search of FAQs by audiences—Employees, Manager, & Telework Coordinators. Plan for a video calls/meetings by making sure you know how to turn on your computer’s camera and microphone, or use a headset. It is becoming common practice for group projects to involve staff members working in disparate locations. Digital Experts agree that in a telework environment, you must overcommunicate. Maintain team meetings and one-to-one check-ins, altering the schedule if needed to accommodate any alternative schedules that have been approved. Review the questions below with staff and work through answers together. Identify needs and tool preferences of team members for remote work. In addition to those books, the following telecommuting resources may be helpful to put you on the right path: There are still some remote work conferences to attend in 2018. Pets often need a closed door to keep them away, and you might need headphones to block noisy distractions. Since many employees may be new to telework, please find some guidance below on implementing this practice. Your personal privacy matters too, so see if there is anything around you that you would not want visible during a video conference with your boss or others. Build a trusting environment: Use telework as an opportunity to foster trust between employees and management. Finding the right resources can help guide you into a remote working lifestyle and, if you’re already telecommuting, lead you to advice and support that can ensure the longevity of your position. Effective remote teamwork requires entire units to embrace technology and proactive communication in ways that may be new and challenging to traditional ways of working. Teleworking functions best when employees and supervisors clearly communicate expectations. Telecommuting is booming and the website resources available are growing. To have a better understanding of the changing workforce, the changes at GSA, and best telework practices, please review the documents below. Stay connected. Setting up a group to work remotely is different than setting up an individual employee to telework. DCHR’s Center for Learning and Development has curated a set of learning resources and guides available 24/7 through SkillPort. Understand relevant policies. The Defense Department wants to convert its key telework tool, the Commercial Virtual Remote (CVR) environment, to a permanent capability by next summer, according to John Sherman, DOD's principal deputy CIO.

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